OnCore™ Clinical Trial Management System

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OnCore CTMS Overview

The On-Line Collaborative Research Environment (OnCore) is a comprehensive web-based suite of research modules that integrates all of the components of research activity administered by MedStar Health facilities, all affiliated and satellite locations, MedStar Georgetown University Hospital and Georgetown University Medical Center (“MedStar Georgetown”). The system is designed to serve the needs of research teams, departments and support the continued strengthening of standards for efficiency, safety, quality and compliance.

  • See all your information in one place
    • Database of all participants in your studies
    • Easy access and reports immediately available
    • Automatic feeds with budget and billing
    • Individual participant calendars
  • Metrics Reporting
    • Coordinators, faculty, divisions, departments, and leadership
    • Effort tracking
    • Study progress

Access to the OnCore CTMS Site

The OnCore CTMS User ID and password is your regular Net ID and password.  However, you must also be enrolled in Georgetown Duo security service to log in to CTMS.  Once you have Duo set up, every time you log in to CTMS, you will enter your Net ID and password, then you will have an additional security step using Duo.

Enroll in Georgetown Duo

Access the OnCore CTMS Site

Training

OnCore Training sessions are held monthly at Georgetown for new users and anyone who would like a refresher. Sessions are held at 2121 Wisconsin Ave, the C2 Training Room.  All are welcome.

Please contact us to register for a training session.  Contact Allie Moses (Allison.E.Moses@medstar.net).  We will verify that you are set up in OnCore before the session. Allie also holds OnCore training at MHRI approximately once a month on Monday afternoons. If the days and times listed below do not work for you, please ask her about attending at MHRI.

Sessions will be held at 2121 Wisconsin Ave, the C2 Training Room.

Protocol Management

  • January – Wednesday, 1/8, 1-4
  • February – Wednesday, 2/12, 1-4
  • March – Wednesday, 3/11, 9-12

Subject Management

  • January – Thursday, 1/9, 9-12
  • February – Thursday, 2/13, 1-4
  • March – Thursday, 3/12, 1-4

Responsibilities for Entering Studies into OnCore

For legacy studies:
1. CROO builds shell, calendars and budgets.
2. Meanwhile, CRCs add full study detail.  The IRB is the most crucial piece of this, but the full requirements are outlined in the Protocol Detail Punch list (found below in OnCore CTMS Manuals).  Other manuals are also included in OnCore CTMS Manuals.
3. When study build, calendar and budget are complete, CROO leadership reviews study, provides signoff, and opens study to accrual.

For new studies:
1. CRCs build study shell and alert CROO to complete calendar and budget.
2. CROO builds calendars and budgets.
3. Meanwhile, CRCs add full study detail.  The IRB is the most crucial piece of this, but the full requirements are outlined in the Protocol Detail Punch list (found below in OnCore CTMS Manuals).  Other manuals are also included in the OnCore CTMS Manuals.  The CRCs do not need to wait until the calendars and budgets are complete to add the additional study detail.
4. When study build, calendar and budget are complete, CROO leadership reviews study, provides sign-off, and opens study to accrual.

OnCore CTMS Manuals

OnCore CTMS Manuals and Tip Sheets folder now contains updated tip sheets collected under the folder 2019 TIP SHEETS (updated 11.22.19).

Oncore CTMS Related Policies

OnCore CTMS Administrative Policies

OnCore CTMS CRC Policies

Onsemble OnCore Community

Onsemble is the user community of the OnCore Enterprise Research® system.  OnCore users can register on Onsemble to access the resources on the community website.  Resources include a demo of the OnCore CTMS system, webinars, other learning materials, and email groups for job role-based discussions and collaboration.  Forte also hosts educational conferences for Onsemble members, with a conference archive online.

Register on the Onsemble community website